Use bullet points for readability in emails

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  1. Format your emails with bullets for better readability
  2. Insert bullet points in an HTML email
  3. Insert bullet points in a text email

Format your emails with bullets for better readability

People who spend most of their day reading email on a screen usually look at the text and skip most of it. However, using bulleted and numbered lists of short text entries to separate information from the rest of the letter with blank lines will hold the reader’s attention. Bullets make your emails easier to read and stand out.

Insert bullet points in an HTML email

To create a bulleted list if your email program or service supports sending messages in HTML format:

  1. Open a new email message and enter the recipient’s name and subject line. Start typing your message as usual.

  2. Select from the toolbar Insert bulleted list † It can be at the top of the screen or at the bottom of the compose window.

  3. Next to the marker that appears in the message area, enter your content and click Enter (or yield on some keyboards). The cursor moves to the next line and inserts a new marker.

  4. Continue typing and press Input until you’ve entered all the bullet points.

  5. To create a sublist, click on Enter and then press tab

  6. After the last marker, press Enter to clear the mark format. Continue with the body of your email.

Add a blank line before and after the bulleted list to make it stand out.

Insert bullet points in a text email

To create a bulleted list with plain text in an email:

  1. Start the list with a separate paragraph, separated from the preceding paragraph by a blank line.

  2. Use an asterisk and a space to indicate a new point and press Enter after each marked point.

  3. To add a sublist, click tab before entering an asterisk.

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