Use keyboard shortcuts to speed up PowerPoint presentations

Most used shortcuts in PowerPoint

Using the hotkey list

1. For example, if the instructions show the key combination ctrl+c which means you have to hold down the key ctrl and then press the button C hold both at the same time. The plus sign (+) means you need both keys. You don’t press the + key on your keyboard.

2. Font doesn’t matter when using keyboard shortcuts. You can use uppercase or lowercase letters. Both will work.

3. Some shortcuts are specific to PowerPoint, such as the F5 playing the slideshow. Many other keyboard shortcuts, such as: ctrl+c or Ctrl + Z , are common to a number of programs. Once you get to know these commonly used ones, you will be amazed at how often you can use them.

4. Here are just a few examples of shortcuts that can be used for most programs:

   1. to copy

   2. Insert

   3. cut

   4. Save

   5. untie

   6. Choose them all

Most used keyboard shortcuts

Ctrl+A – select all elements on the page or in the active text field.
ctrl+c – to copy
Ctrl + P – Opens a dialog box seal
ctrl+s – Save
Ctrl+V – Insert
Ctrl + X – cut
Ctrl + Z – undo last change
F5 – view full slideshow Shift+F5 – Preview a slideshow from the current slide ahead.
Shift+Ctrl+Home – selection of all text from the cursor to the beginning. active text field
Shift+Ctrl+End – selects all text from the cursor to the end of the active text field.
Room or Click the mouse button † Go to the next slide or animation.
s † Stop showing. Press S again to resume playback
esc – End the slideshow.

Shortcuts with the CTRL key

Alphabetical List

Here are all the letter keys that can be used with the key ctrl as a shortcut for common tasks in PowerPoint:

Ctrl+A † Select all items on the page or in the active text box.

ctrl+b – applies in bold to the selected text.

ctrl+c – to copy

ctrl+d – duplicates the selected object

ctrl+f – opens the search window.

ctrl+g – opens the Grids and Guides dialog box

ctrl+h – opens the Replace dialog box.

Ctrl+I – applies italics to the selected text.

Ctrl+M – inserts a new slide

Ctrl + N – opens a new empty presentation

Ctrl+O – opens the “Open” dialog box.

ctrl+p – opens the Print dialog box.

ctrl+s – Save

ctrl+t – Opens the Font dialog box.

Ctrl+U – applies underline to the selected text

Ctrl+V – Insert

Ctrl+W – close presentation

Ctrl + X – cut

ctrl+y – repeats the last command entered

Ctrl + Z – undo last change

Other shortcuts with the CTRL key

Ctrl+F6 – switch from one open PowerPoint presentation to another

• See also Alt + Tab Quick Switch for Windows

ctrl+delete – deletes the word to the right of the cursor.

ctrl+backspace – deletes the word to the left of the cursor

Ctrl+Home – moves the cursor to the beginning of the presentation

Ctrl+End – moves the cursor to the end of the presentation

Ctrl + arrow keys to navigate

Shortcuts for quick navigation

Too fast Action according to the presentation, use these hotkeys or hotkeys. Using the mouse can slow you down. These shortcut keys are located to the left of the numeric keypad on the keyboard.

At home – moves the cursor to the beginning of the current line of text

End – moves the cursor to the end of the current line of text.

Ctrl+Home – moves the cursor to the beginning of the presentation

Ctrl+End – moves the cursor to the end of the presentation

Page up † Go to the previous slide.

Page down † Go to the next slide.

Keyboard Shortcuts with Arrow Keys

Hotkeys often use the arrow keys on the keyboard. Using a key ctrl four arrow keys make it easy to navigate to the beginning or end of a word or paragraph. These arrow keys are located to the left of the numeric keypad on the keyboard.

Ctrl + left arrow – moves the cursor to the beginning of the previous word

Ctrl + Right Arrow – moves the cursor to the beginning of the next word

Ctrl + Up Arrow – moves the cursor to the beginning of the previous paragraph

Ctrl + Down Arrow – moves the cursor to the beginning of the next paragraph

Shortcuts with the Shift key

Shift+Enter – known as gentle return † This is useful for forcing a line break that causes a newline without highlighting. When you write bulleted text items in PowerPoint and only press a key Enter a new marker appears.

Use the Shift key to select text

Select a single letter, whole word or line of text with the key Shift combined with other keys.

Using the keys ctrl † Shift + keys Home or End allows you to select text from the cursor to the beginning or end of the document.

Shift+F5 – start the slideshow from the current slide

Shift + Left Arrow – selects the previous letter

Shift + Right Arrow – selects the next letter

Shift + Home – selects text from the cursor to the beginning of the current line

Shift + End – selects text from the cursor to the end of the current line

Shift+Ctrl+Home – selects all text from the cursor to the beginning of the active text field.

Shift+Ctrl+End – selects all text from the cursor to the end of the active text field.

Using function keys as shortcuts

F5 is probably the most used function key in PowerPoint. You can quickly see what your slideshow will look like in full screen mode.

F1 is a common shortcut for all programs. This is the help key.

Keys function keys or f as they are better known, are located above the number keys on a regular keyboard.

F1 – Reference

F5 – view full slideshow

Shift+F5 – preview a slideshow from the current slide ahead

F7 – spelling check

F12 – opens a dialog box Save as †

Shortcuts during slideshow

During a slideshow, it is often necessary to pause to answer questions from the audience, and it is useful to insert a regular black or white slide during a conversation. This gives you the full attention of the audience.

Here is a list of several useful keyboard shortcuts you can use during slideshows. As an alternative to keyboard shortcuts, right clicking on the screen will bring up a context menu with options.

Things to check during a slideshow

Room or click with the mouse † Go to the next slide or animation.

Number + Enter – jump to the slide with this number (for example 6 + Enter will take you to slide 6)

B (for black) – pauses the slideshow and displays a black screen. Press B again to resume playback.

W (for white) – Pauses the show and displays a white screen. Press W again to resume playback.

N – Go to the next slide or animation.

p – Go to the previous slide or animation.

s † Stops playback. Press S again to resume playback.

esc † End of the slideshow.

tab † Jump to the next hyperlink in the slideshow.

Shift + Tab – jump to the previous hyperlink in the slideshow

connected to

• Beginner’s Guide to PowerPoint 2010
• Beginner’s Guide to PowerPoint