Using Gmail with the DropBox add-on

Content
  1. Integrate Gmail with Dropbox on mobile and PC without leaving Gmail
  2. Enable the Dropbox add-on for Gmail
  3. Save an attachment to Dropbox using the Gmail Dropbox Add-on
  4. Share files via Dropbox with the Gmail add-on
  5. Saving files with the mobile version of the Dropbox Gmail add-on
  6. Save Gmail attachment to Dropbox on Android
  7. Send a Dropbox file from the Gmail app on Android
  8. Send a Dropbox file from the Gmail app on iOS
  9. Restrict who can edit and who can view
  10. How much can you store on Dropbox?
  11. Traffic restrictions
  12. Lost Device Warranty

Integrate Gmail with Dropbox on mobile and PC without leaving Gmail

Dropbox is an online personal cloud storage service that allows you to store and share files, including documents and photos. Dropbox also has a Gmail add-on that greatly speeds up and simplifies the entire process of saving and sharing files via email by giving you access to your Dropbox files directly from your Gmail inbox. You can also quickly save attachments directly to Dropbox without switching windows or apps.

The main advantage of sharing files via Dropbox instead of Google Docs is that Dropbox lets you share a link instead of adding an attachment. Deleting attachments saves valuable space in your Google account.

You can use the Dropbox Gmail add-on whether you are using Windows, Macintosh or Linux. You can also access the Dropbox Gmail add-on in the Gmail app on Android and iOS devices.

Get started as follows:

Enable the Dropbox add-on for Gmail

Start by activating the Dropbox add-on for Gmail.

  1. Open on your computer gmail click + in the right sidebar, halfway down the screen in your inbox. Click Get extras .

  2. A pop-up window will appear with the available add-ons. If Dropbox doesn’t appear right away, use the Search button to find Dropbox. Click Dropbox to start the installation.

  3. Click Yes , to install. You will be prompted to sign in to your Dropbox account.

  4. Once the add-on is enabled, you’ll see the Dropbox logo on the right side of your Gmail inbox screen, halfway up, just above the +.

Save an attachment to Dropbox using the Gmail Dropbox Add-on

Now that you have installed the Dropbox for Gmail add-on, you can start using the add-on to attach files to your emails. Here’s how to do it.

  1. Open an email with attachments in your Gmail account. Click the Dropbox icon in the right sidebar.

  2. The app quickly scans the email to find the attachment. Once the pop-up window appears, you will see an attachment on the right side of the window with the details and file name. Choose which files you want to keep in Dropbox.

  3. Once you click an attachment, your Dropbox files and folders will appear. Click the folder where you want to save the file. Or create a new folder by clicking + .

  4. Click Save .

  5. Once your files are saved, you can find them by opening your Dropbox account in a browser. From there you can move, share, delete and manage your files, as well as check storage limits, which we’ll discuss later.

Share files via Dropbox with the Gmail add-on

You can also share files from your Dropbox account when composing a Gmail message.

  1. In your Gmail account inbox, click + at the top left of the page to start composing your email.

  2. In the compose window, you’ll see the Dropbox icon at the bottom of the email.

  3. Click dropbox icon to open a pop-up window with Dropbox files and folders.

  4. Select File you want to share and click Insert link.

Saving files with the mobile version of the Dropbox Gmail add-on

Once Dropbox and Gmail are integrated on the desktop, the Dropbox icon will appear in the Gmail app on Android and iOS devices. The first time you open your Gmail inbox on a mobile device, you’ll see the Dropbox icon at the bottom of the screen as an available add-on. Click dropbox icon to sign in to your Dropbox account.

Save Gmail attachment to Dropbox on Android

  1. To save an attachment to a Gmail message in Dropbox, open an email message and double-tap the attachment at the bottom of the message.

  2. A menu will appear at the bottom of the screen, including the Dropbox icon.

  3. Click the Dropbox icon to go to the Dropbox page where you can select the file you want to save the attachment to.

Send a Dropbox file from the Gmail app on Android

  1. Click make a pencil in the lower right corner of the Gmail app, then click paper clip in the top right corner of the screen, and then Appendix.

  2. The menu appears on the side, with Dropbox at the bottom.

  3. Click drop box to see a list of your folders and files.

Send a Dropbox file from the Gmail app on iOS

  1. Download the iOS Dropbox app and sign in to your account.

  2. In the Dropbox app, tap the file or folder you want to share.

  3. On the next screen, click Share in the top left corner of the screen.

  4. A box will appear at the bottom of the screen asking you to enter an email address, name, or group to share the file.

Restrict who can edit and who can view

When you share files and folders with Dropbox, you can control whether recipients can edit or view your files.

  1. To set permissions on your computer, open Dropbox and browse the list of folders. When you hover over a folder name, a Share button appears on the right side of the screen.

  2. Click Part .

  3. Click on the appeared drop down menu select receiver and choose can be edited, can be viewed or remove .

How much can you store on Dropbox?

The Dropbox Basic account is free and includes 2 GB of space. Your space includes your folders and files, as well as any files and folders you share with other Dropbox account holders. When files are transferred to you, those files count toward your storage limit.

Dropbox Plus is a paid plan with 1 TB of storage. The price depends on your billing country and the plan you choose. Click here for details.

Use this link to view your available storage space to see how much storage space you’ve used for your Dropbox account. You can see the remaining Dropbox space in the bar below your email address.

Traffic restrictions

In addition to storage space, Dropbox also sets bandwidth limits. Shared links and file requests are automatically blocked if they generate unusually high traffic. Link traffic can grow rapidly if you share a file with a large number of recipients who download the file multiple times. Each download counts towards the limit, even if done by the same recipient. If you post a link on social media, downloads can grow exponentially very quickly.

Dropbox Basic, Free Account Limits:

  • 20 GB per day: The total amount of traffic that all your links and file requests can generate.

  • 100,000 downloads per day: The total number of downloads that all your links can generate.

Dropbox Plus, Professional, and Business accounts:

  • 200 GB per day: The total amount of traffic all your links and file requests can generate

  • No daily limit on how many downloads your links can generate

Even if your links or file requests are blocked, you can still access your Dropbox account and all your files.

Lost Device Warranty

If you lose your device or if your Dropbox account has been hacked, Dropbox will enable remote wipe.

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