Using Rich HTML in an Outlook.com Signature

Content
  1. You don’t have to have a boring signature in Outlook
  2. Set a signature with Rich HTML in Outlook.com
  3. Manually add a signature to Outlook.com email messages

You don’t have to have a boring signature in Outlook

In Outlook.com, emails and signatures automatically use advanced HTML formatting. You don’t need to know HTML code, as the editor generates WYSIWYG (“What you see is what you get”) unless you choose to send the email in plain text. If you select this option, you will lose the HTML signature.

The instructions in this article apply to Outlook.com and Outlook Online.

Set a signature with Rich HTML in Outlook.com

To create a signature to add to your outgoing emails:

  1. Go to Settings (gear icon).

  2. Select View all Outlook settings .

  3. In the dialog box Settings select mail .

  4. Select Create and reply .

  5. In a text field Email signature enter your signature text.

  6. Use the tools in the toolbar format to change fonts, add font color, align paragraphs, insert links, and add images.

  7. Check the box to add a signature to every new email message Automatically include my signature in new posts I create (recommended).

  8. Check the box to add a signature to messages you forward or reply to. Automatically include my signature in messages I forward or reply to .

    If you choose not to automatically add a signature to new messages, you can manually add a signature to a message before sending it.

  9. Select Save and then close the dialog Settings .

  10. To verify the new signature, select A new message .

  11. Your new signature will appear in the message if you choose to automatically add signatures to new messages.

Manually add a signature to Outlook.com email messages

If you’ve set up your Outlook.com signature and choose not to automatically include your signature in new messages you compose, you can add your signature to some email messages.

To manually add a signature to an email:

  1. Compose a new email.

  2. Place the cursor where you want to insert the caption.

  3. At the bottom of the Create panel, select the three dots (…) and select Insert signature .

  4. Send a message.

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