Using the Address Book in Microsoft Word

Content
  1. Insert contact information into a document
  2. Add Address Book Button to Quick Access Toolbar
  3. Insert a contact from your address book

Insert contact information into a document

Microsoft Word offers several ways to insert contact information into a document from your address book. You can use one of the wizards to walk you through the merge step by step or create a letter; however, one of the quickest and easiest ways is to use the button paste address .

Some experienced users find that the automated wizards that come with Word are useless because they force certain formatting options on the document. For example, if you skip the letter wizard, you can save editing time if you paste information into a document that isn’t a letter.

Add Address Book Button to Quick Access Toolbar

Before using the toolbar button paste address to insert Outlook contact information, you need to assign a toolbar button Quick access is located at the top of the screen.

  1. Click small arrow down at the end of the toolbar Quick access at the top of the window Word .

  2. Click Additional assignments… in the drop-down menu. A window will open Word options .

  3. Click drop-down list Select teams from and choose Commands are missing from the ribbon .

  4. In the list box, select The Address Book .

  5. Press the button To add between two panels. This will move the command The Address Book to the toolbar Quick access right.

  6. Click Okay .

On the toolbar Quick access button appears The Address Book .

Insert a contact from your address book

The address book icon is now displayed in the toolbar Quick access . Note that the button has a name: paste address in the tool tip.

  1. Click paste address . Window S opens. name choice .

  2. Drop down list with name The Address Book select the address book you want to use . Contact names from this book will fill the large central panel.

  3. Select contact name from the list.

  4. Click Okay and the contact details are inserted into the document.

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