You have created all the slides in your long PowerPoint presentation and now you will find that you need to rearrange them. No problems. The slide sorter allows you to arrange your slides by simply dragging and dropping slides. You can also group slides into sections and change the order of sections and slides within each section.
Organizing your slides into sections is helpful when multiple people are working on the presentation. You can move the slides that each person will write or present in the section for each person. Sections in PowerPoint are also useful for describing topics in your presentation as you create it.
We’ll show you how to access the Slide Sorter view and use it to rearrange your slides and organize your slides into groups.
- Go to the “View” tab on the ribbon
- Open Slide Sorter from Ribbon
- Open the Slide Sorter window from the taskbar.
- Drag and drop your slides to reorganize them
- Add Section
- Rename Section
- Enter a name for the section
- Move or delete sections
- Return to normal view
- Reorder slides and display normally
Go to the “View” tab on the ribbon
Open your PowerPoint presentation to get started. All the slides in your presentation appear as thumbnails on the left side of the PowerPoint window. You can drag the slides in this list up and down to change their order, but if you have a long PowerPoint presentation, it’s easier to use the Slider Sorter to change their order. To open the Slide Sorter view, click the Vision †
Open Slide Sorter from Ribbon
On the View tab, click slide sorter in the “Presentation Views” section.
Open the Slide Sorter window from the taskbar.
Another way to access the Slide Sorter view is by clicking the button slide sorter on the taskbar in the lower-right corner of the PowerPoint window.
Drag and drop your slides to reorganize them
PowerPoint slides appear as a series of thumbnails that run through the PowerPoint window. Each of the slides has a number in the lower-left corner of the slide to indicate the order they are in. To reorder slides, click on a slide and drag it to a new location in the series. You can drag and drop slides as many times as you like to achieve the perfect order for your presentation.
If different people are creating or presenting different parts of your presentation, or if you have different topics in your presentation, you can organize your presentation into sections using the slide sorter. Grouping slides into sections is like using folders to organize files in Explorer. To create a section, right-click between the two slides where you want to split the presentation and select Add Section in the pop-up menu. For example, we broke our set of six slides into two parts of three slides. Each section starts on a new line in the Slide Sort view. You can create as many sections as you want.
The first section is initially called “Standard Section”, and the remaining sections are called “Untitled Section”. However, you can assign a more meaningful name to each section. To rename a section, right-click the section name in the Slide Sorter view and select Rename Section in the pop-up menu.
Enter a name for the section
In the Rename Section dialog box, type a name in the Section Name field and click rename or click on Input † Do the same for other sections you’ve created.
Move or delete sections
You can also move entire sections up or down. To do this, right-click on the section name and select Move section up or Move section down † Note that if this is the first section, the Move Section Up option will be grayed out and unavailable. If you right-click on the last section, the Move section down option is not available.
Return to normal view
When you’re done rearranging your slides, creating and organizing your sections, click usual in the Presentation Views section of the View tab.
Reorder slides and display normally
Your slides appear in their new order in the thumbnail list on the left side of the PowerPoint window. If you’ve added sections, you’ll also see section titles. The Slide Sorter makes organizing your presentation much easier.