- Is Outlook better than Gmail?
- Is Outlook better than Gmail?
- Features of Outlook
- Outlook vs Gmail
- E-mail compose window
- Stealth email addresses
- Block emails
- Sort by size
- Storage area
- commercial break
- Shortcut keys
- Folders and Shortcuts
- wording confusion
- Other Outlook.com Products
Is Outlook better than Gmail?
Outlook.com is part of a suite of applications offered by Microsoft. Outlook.com is a webmail service that you use in your web browser to send and receive email.
The information in this article applies to Outlook.com and Outlook Online.
Is Outlook better than Gmail?
It’s definitely worth a try while running Outlook, but how does it compare to similar services? There are many email service providers that you can start using today, so how do you know if you should stick with Outlook or use something else like Gmail?
Outlook.com is more than just an email client. Outlook sends and receives email from Hotmail, Live, or Outlook email addresses, but there are other products available on Outlook.com. See bottom of this page for more information.
Features of Outlook
Most email providers offer more than a simple email client with the features of sending and receiving email, and this is certainly true of Outlook. Outlook is not only very functional as an email client, but also includes other tools that provide a great email experience.
The email experience in Outlook is exactly as you’d expect. You can write emails with bold, italic, and underlined text. Pick a font color, insert tables, add hyperlinks, indent, create lists, and more. All these features are easy to use as they are listed on the same line in the Create menu.
Reading emails is also easy to do with Outlook. Since tabs are supported, you can open emails in separate tabs on the same Outlook page – you don’t have to open each in a separate browser tab. This makes it easy to keep track of which emails to revisit without having to mark them as unread.
If you get a lot of attachments in your email, you will love the built-in Outlook photo viewer. The photos are displayed in a large slideshow format where you can view, download and save the photos to your OneDrive account.
The Immersive Reader feature in Outlook lets you focus on your email and nothing else. Right-click (or press and hold) the message and select Display in Immersive Reader † The email fills the entire page and blocks everything else in Outlook to make it more readable. It is also possible to read the text, describe each word and much more.
Outlook.com connects cloud storage services to your account, so when you send an email with file attachments, you can select files not only from your computer and OneDrive account, but also from your Google Drive, Box, and Dropbox account.
Outlook also supports encryption. When you send an email from Outlook.com, you can encrypt it and even encrypt it so that the recipient can’t forward the message. When you encrypt an email in Outlook.com, the recipient provides a code to read the message they receive in their email account. This ensures that the intended recipient is the only one who sees the message.
Outlook vs Gmail
There’s a lot going on in Outlook, of course, but the same can be said for Gmail. Both are extremely popular email services and have their pros and cons.
E-mail compose window
The Outlook compose window you use to write emails is small. You can only drag the window border so high that it doesn’t fill the entire page. This can make writing emails difficult if you embed images or want one without a distracting interface.
On the other hand, Gmail’s compose window can be as big as you want. It starts small when you press the button To create but from there you can use the button Full screen to enlarge it. Hold down a key Shift click on that window and make it a separate window † This separate window can be as big as you want without distractions.
Stealth email addresses
Gmail lets you add a board † at the end of the email address to create an unlimited number of alternative addresses for your account. There are certainly real uses for this, such as avoiding spam or creating multiple accounts on the same website, but it’s not as good as Outlook.
You can create multiple email aliases for your Outlook account that use your email account as the delivery destination. For example, while [email protected] can be your primary email address, you can create [email protected] as an alias and use it as your regular email address whenever you want. Messages are delivered to your [email protected] account.
The “swiping” and blocking of junk emails in Outlook is very useful. While it takes a few clicks to block messages of a certain type in your Gmail inbox, it only takes a few clicks to “clear” them from an Outlook.com email.
You can ban emails from individual senders as well as entire domain names, which is useful if you want to join different subscriptions online experimentally.
Sort by size
When your email has limited space, it’s important to see which emails are taking up space. Both Gmail and Outlook do this, but Outlook makes it a lot easier.
When you sort emails by size in Gmail, you don’t use a sorting mechanism, but a search operator. For example, you should search for “larger than: 10 m” to find all emails larger than 10 MB.
In Outlook, use the button Filter to sort messages by size and automatically organize messages into sections. For example, if you filter emails by size, you might see a section for all messages between 25-100KB, between 10-25KB, etc. It’s more visually appealing and easier to understand than in Gmail.
Google provides 15 GB of free space for Gmail and other Google services, the same space Microsoft’s Outlook.com limits for email and file attachments.
However, if you have a personal Office 365 or Office 365 account, you get 50 GB of storage. You can of course also pay for more space from your Google account.
Outlook keeps ads to a minimum. Instead of distracting, contrasting text links in Gmail, Outlook uses tiles of the same color. The visual experience is very subtle, but Outlook ads don’t grab your attention like Gmail does.
Outlook.com ads are served by Microsoft ads, which you can also manage. Tell Outlook you don’t want to see specialized ads, or tell Outlook which topics and brands you do want to see. It’s an unobtrusive system with the cleanest email ads.
Outlook.com supports keyboard shortcuts, even Gmail keyboard shortcuts. This is great for people who are experienced email users! You can use Outlook or Yahoo! keyboard shortcuts. Mail shortcuts too. If you like to jump around the screen with keyboard shortcuts, you will love this.
Folders and Shortcuts
This is perhaps the biggest difference between Outlook.com and Gmail. Unlike the illogical labeling system Gmail uses, Outlook.com uses labels as well as individual folders.
Because real categories are used instead of labels, you can tag email messages with multiple categories and then store those messages in different folders. This is ideal for finding and receiving messages later.
Microsoft took advantage of this dual-feature offering, and for many users, that’s enough to move them from Gmail to Outlook.com.
Gmail is Gmail – period. Going to Gmail.com to sign in to your Gmail account isn’t confusing at all. The same can’t be said for Outlook, at least not always.
For example, if you have a Hotmail account and access Hotmail.com, the website will be redirected to Outlook. It may appear that you cannot sign in because you are using a Hotmail account on the Outlook website. The same goes for Windows Live email addresses.
To make things even more confusing, the Outlook site is not on Outlook.com, but on Live.com! Some people even call Outlook Outlook Web App † Outlook on the web, Outlook Online, Outlook Mail † and even with the same name as the whole package, Outlook.com. †
While there are many names associated with Outlook and email client, every Microsoft email account is available through Outlook.com.
Other Outlook.com Products
When you go to Outlook.com, you are redirected to Outlook for your email, but the URL changes on the Microsoft Live.com website. This is where Microsoft’s full lineup of online products is located.
As long as you have a Microsoft account, you have access to many Microsoft products.
Outlook † † The Outlook product is the email part described above. It’s officially called “Outlook on the Web”.
Calendar † Microsoft’s calendar app is very similar in design and functionality to Gmail.
People † This is where Outlook.com stores your contacts. You can use contacts in People directly from Outlook.
Office Online Applications † Other products available through Outlook.com include Photos, OneDrive, Tasks, Word, Excel, PowerPoint, and OneNote. Skype is also tightly integrated with Outlook.com: you can even receive notifications from Skype when you’re in Outlook.